The following steps can be taken to close out each Statement Period.

1. Review the Month-End Pre-Statement Creation Checklist

2. Spot-check Interim Statements. This should be done for each Receivable Method (Balance Forward and Open Item) and Billing Accounts if Applicable.

- Confirm that the Statement form looks correct.

- Confirm that the Balances look correct

**If there are any issues with the Interim Statement forms contact our support team before closing the Month.**

3. Send a test accounting Email using the Email Invoice or Estimate option with a Lab user's Email as the recipient and ensure it is received.

**Email failures must be resolved prior to processing Statements.**

4. Navigate to Global Settings > Laboratory Lists > Laboratories > Edit a Lab > Lab Templates > edit the Customer and Statement Lab Templates > select Statement > choose the respective Email Templates.

5. Preview Volume Discounts if applicable.

6. Preview Recurring Invoices if applicable.

7. Preview InterCompany Open Invoices if applicable then Generate Intercompany Credits.

 

8. Process Month End Only AutoPay if applicable.

 

**Month End Only AutoPay must be processed within the calendar month.**

 

9. Navigate to Accounting > Create and Process Statements > New Statement > Confirm the Statement dates in bold are the first and last calendar day of the month.

 

**Please reach out to our support team as soon as possible if the dates are not as expected.**

 

10.  Update the Statement Date and Due Date then select Create Statement.

 

11. Navigate to the Prior Statements tab > select the new Statement > View Pending Statements. This will display a list of Statements that are still being created.

 

12. Once Statements have been created, they can be review on the Customers form > 5. Accounting tab > View Statements.

 

13. Process Statements

 

14. Navigate to View > Failed and Pending Emails to confirm the Statements did not fail. Once successful, the Customer's Statement Email can be viewed on the 8. Correspondence tab.